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CHRA's Code of Conduct

 

Event Code of Conduct Policy

 

CHRA is dedicated to a harassment-free event experience for attendees. All participants including, but not limited to, attendees, CHRA staff, speakers, volunteers, exhibitors, and others are expected to adhere to the CHRA Event Code of Conduct. This Policy applies to all CHRA events.

 

Alcohol & Drug Use

In the current legislative environment, certain drug use is legal in many states; inappropriate behavior related to drug use will not be tolerated.

 

Many CHRA events serve both alcoholic and non-alcoholic beverages. CHRA expects participants at our events to drink responsibly. CHRA and/or the hosting event staff have the right to deny service to participants for any reason, and may require a participant to leave the event in the event of inappropriate or disruptive behavior associated with alcohol consumption.

 

Unacceptable Behavior

CHRA has zero-tolerance for any form of discrimination or harassment including, but not limited to, sexual harassment by participants at CHRA events.  This includes:

 

  • Harassment, intimidation, or discrimination of any form.
  • Physical or verbal abuse of any attendee, CHRA staff, speaker, volunteer, exhibitor, hosting event staff, or other meeting guest.
  •  Unacceptable behaviors include, but are not limited to comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or deliberate intimidation, unwanted photography/recording, threatening, or stalking of any attendee, CHRA staff, speaker, volunteer, exhibitor, hosting event staff, or other meeting guest.

Enforcement & Reporting

  1. Participants asked to stop any harassing behavior(s) are expected to comply immediately.
  2. CHRA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident or unacceptable behavior, and CHRA reserves the right to prohibit attendance at any future meeting.
  3. If you experience harassment or hear of any incidents of unacceptable behavior, CHRA asks that you contact a staff member, who can be identified by the “staff” ribbon on their badge, and ask for Kristen Philips, Executive Director, so that appropriate action can be taken.

Staff Procedures

 

Reporting: Internal Procedures for Staff

1.  Any member of staff can issue a verbal warning to a participant that their behavior violates the event’s anti-harassment policy. Warnings should be reported to the Executive Director as soon as possible and include: Identifying information (name of participant), time the warning was issued, behavior that was in violation, approximate time of behavior (if at a different time than the warning), circumstances surrounding the incident, and other people involved in the incident.

 

2.  Reporting

a.     When taking a personal report, staff should find a space that is safe and that cannot be overheard. Recommended that one other staff member or CHRA Board member be present as a witness to the report. Staff will not ask the individual to confront anyone and the individual’s identity will remain with event staff only.

3.      Presentations

a.      Presentations or similar events should not be stopped for one-time gaffes or minor problems, although a staff member should speak to the presenter afterwards. However, staff should take immediate action to politely and calmly stop any presentation or event that repeatedly or seriously violates the anti-harassment policy.

4.      Expulsion

a.      A participant may be expelled for material breaches of appropriate meeting conduct, of which the following circumstances are examples:

i.     A second offense resulting in a warning from staff

ii.     Continuation of the harassing behavior after being directed with “No” or “Stop” instructions.

iii.     A pattern of harassing behavior, with or without warnings

iv.     A single serious offense (e.g. punching or groping someone)

v.     A single obvious intentional offense (e.g. taking up-skirt photo)

 

Policy - Discrimination and Harassment

CHRA’s goal is to provide an organizational environment for its members which is free from discrimination or harassment on the basis of race, color, religion, sex, age, national origin, marital status, sexual orientation and gender identity, or disability. Harassment can include derogatory statements, conduct or treatment relating to a member’s race, color, religion, sex, age or disability.

 

If a member believes in good faith that he or she was discriminated against or harassed by any member executing official duties on behalf of CHRA, the member should report the incident immediately to the Executive Director and President of CHRA (first preference), or to any other member of the CHRA Board, who will then report it to the CHRA Ethics Committee. The CHRA Ethics Committee, and if necessary legal counsel, will conduct a thorough investigation and recommend or take any appropriate action. CHRA will maintain confidentiality of the complaint to the extent possible, commensurate with the need to investigate and resolve reported problems. CHRA will not retaliate against a member who files a good faith report of discrimination or harassment. If a member feels they have been retaliated against, they are encouraged to use this same reporting method and it is suggested a different board member is notified.

 

Policy - Ethics Committee

CHRA’s Ethics Committee shall consist of the CHRA Executive Committee: President, President-Elect, Secretary/Treasurer and Immediate Past President. The Ethics committee will receive and, if necessary, investigate any complaints or reports regarding the actions of a CHRA member and take any appropriate action which may consist of filing the report in association records and/or contacting the member in which the complaint was made against to discuss corrective actions.

 

CONTACT US

Address: 9 Newport Drive, Suite 200 Forest Hill, MD 21050

Tel: 443.966.3870

Fax: 443.640.1031

Executive Director: Kristen Philips, CAE | kphilips@stringfellowgroup.net

Board of Directors: https://www.chra.com/page/19


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